Privacy policy

Last updated 12 November 2026.

Who we are

Battle Book (battlebook.gg) is a score tracker for tabletop wargames. It is run by 890687 Alberta Ltd., Alberta, Canada. Contact: support@battlebook.gg.

What we collect

• Account details: your name, email address and, if you set one, a password (stored only as a one-way hash). If you sign in with Google or Apple, we receive your name, email address and an account identifier from them. We never see your Google or Apple password.
• Game records: the groups you belong to, the battles your group records (dates, players’ names, armies, scores, notes) and invitations sent.
• Photos: pictures added to a battle, their captions, and when in the game they were taken. Photos are resized in your browser before upload. Location and camera details embedded in a photo are not kept in the copy we show.
• Payment details: handled by Stripe. We keep the group’s subscription status and Stripe’s customer and subscription identifiers. We never see or store card numbers.
• Technical data: a session cookie that keeps you signed in, and standard server logs (IP address, browser type, pages requested) kept for security and troubleshooting.

Signing in with Google or Apple

If you choose “Continue with Google”, Battle Book asks Google for your basic profile only: your name, your email address and your Google account identifier. With “Continue with Apple” we receive the same three things from Apple. We do not ask for, and cannot see, your contacts, calendar, files, emails or anything else in your Google or Apple account.

• How we use it: to create your Battle Book account, to recognise you when you sign in again, to show your name to the other members of your groups, and to send you account emails such as invitations.
• Sharing: we do not sell this information or share it with anyone, apart from the companies listed below that run the service for us. We do not use it for advertising.
• Storage and deletion: it is kept with your account until you delete the account from the Account page, or ask us to at support@battlebook.gg. Deleting the account deletes this information.
• Withdrawing access: you can remove Battle Book from your Google account at myaccount.google.com/permissions, or from your Apple ID under Sign in with Apple, at any time.

Players without accounts

Groups can record a battle against someone who has no account by typing their name. If your name was added this way and you’d like it changed or removed, ask the group’s admins or contact us.

What we use it for

To run the service: signing you in, showing your group its battles and photos, sending account emails (confirmation, password reset, invitations) and managing subscriptions. We don’t sell your information, show adverts, or use your content to train AI models.

Who can see what

• Members of a group see its battles, photos, player names and the names of other members. Admins also see members’ email addresses.
• If a group’s admins switch on its public link, anyone with that link can view the group’s battle history and photos. Admins can switch it off at any time.
• A scoreboard’s QR code lets a guest add photos to that one game for about a day, without an account.

Companies that process data for us

• Stripe (payments)
• Cloudinary (photo storage and delivery)
• Resend (sending email)
• Google and Apple (only if you choose to sign in with them)
• DigitalOcean (the server and database)

These companies may process data in the United States and other countries.

Cookies

We use one essential cookie to keep you signed in, and a short-lived one during Google or Apple sign-in. We don’t use advertising or analytics cookies. Stripe sets its own cookies on its checkout pages.

How long we keep it

Account details are kept until you delete your account. A group’s battles and photos are kept until they are deleted or the group is deleted. When a battle or group is deleted, its photos are deleted from storage. Backups are overwritten within 30 days. Records of payments are kept as long as tax law requires.

Your choices

You can change your name, set a password and delete your account from the Account page. Deleting your account removes your sign-in and memberships; battles you played stay in the group’s history under the player name, which the group’s admins can rename. You can ask us for a copy of your data, or to correct or delete it, at support@battlebook.gg. Depending on where you live, you may also have the right to complain to your data-protection authority.

Children

Battle Book is not intended for children under 13, and we don’t knowingly collect their information.

Changes

If we change this policy in a way that matters, we’ll tell you by email or on the site before the change takes effect.